Sample of the AI Policy (AI Act) for a company

As the use of artificial intelligence expands, so does the need to regulate its use. In addition to regulation at the national and international level, the use of artificial intelligence will largely have to be regulated at the company level. As a result, lawyers will be increasingly involved in the development of various regulations and policies.

For those who do not wish to contact lawyers to draft an individual AI policy (AI Act) for the company, we offer a simplified draft of such a policy free of charge.

!NOTE! Please note that the use of this sample AI Policy (“AI Act”) for the company is at your own risk, the Zilver Law Firm is not responsible for the consequences of using this sample Policy on the Use of AI (“AI Act”) for the company. We always recommend an individual approach, where each document is developed taking into account the specifics of a particular business/project/situation.

Approved:

Legal department of the company “Lawyer”

Date: ______________

Signature: ____________

ARTIFICIAL INTELLIGENCE USE POLICY

Definitions

Artificial intelligence (also known as AI) – a technology that uses machine learning algorithms, data processing, neural networks, and other automated processes to analyze, predict, and make decisions.

The company – the “Lawyer” company.

Confidential information – information of the Company with limited access, including commercial secrets and Personal data.

Personal data – personal data, as defined by applicable law, processed or accessed by the Company.

Contractor – a person who performs work/provides services to the Company on the basis of a contract.

Policy – this AI Policy for the company.

Intellectual property rights – all intellectual property rights provided by law.

Employee – a person who is in an employment relationship with the Company.

Subject of Policy

The policy sets out the basic principles and rules for the use of AI in the Company ‘s activities.

Purpose and scope of AI

The purpose of the Policy is to ensure that the use of AI is within the framework of the law and public ethics and morality.

The use of AI should not harm the Company, a person, or humanity as a whole.

The policy is mandatory for Employees, Contractors and partners of the company involved in the development, implementation and operation of AI systems.

Principles of using AI

Transparency: All AI-related processes must be clear and explainable to employees, customers and other stakeholders.
Ethics: AI development and use must adhere to high ethical standards, avoiding discrimination, bias, or harm.
Legality: The use of AI must be within the law and for the purpose of ensuring compliance with the law.

Application of AI in the Company ‘s activities

The use of AI is permitted subject to compliance with all principles of this policy for:

– automation of processes;

– improving customer service;

– data analysis and other tasks.

The use of AI in the Company is permitted in the following areas:

– marketing and design;

– processing data on the movement of goods in the Company.

Any new AI-related projects must be pre-approved by the responsible department of the company (e.g. IT or legal department).

Risk management

A risk analysis shall be conducted, including an assessment of the potential impact on users, employees and third parties. AI systems shall be periodically audited to ensure they meet quality and safety standards.

7. Training and awareness raising

The company has an obligation to train employees in the ethical use of AI and to inform them of the capabilities and limitations of such technologies.

8. Privacy, Personal Data and Security

Data used by AI systems must be processed in accordance with data protection laws, including the GDPR or similar local regulations.

The transfer of confidential information, personal data to AI is only permitted on condition that the same level of confidentiality/protection of personal data is ensured as if such information was not transferred to AI.

Responsibility for violation of policy

Violations of the Policy may result in disciplinary action being taken against the violator and, if necessary, information about the violation will be shared with law enforcement and other appropriate authorities for the purpose of bringing administrative or criminal charges against the violator.

Violation of the Policy may be grounds for early termination of the employment contract or other agreement with the violator.

The guilty party is obliged to compensate the injured party for all losses incurred as a result of the violation of the Policy.

Amendmnets to the policy

The Policy is subject to regular review and update depending on changes in legislation, technology and the needs of the company.

Contacts

For any questions regarding this policy, please contact the AI Department of legal department: [ LawyerAI @ Lawyer . com ] or [phone number].

This template can be adapted to suit your company’s needs. Our lawyers are ready to help you develop an AI Act Policy for your company.

Sample of the AI Policy (AI Act) for a company

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